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Logistics Expert (323 views)

Sanaa, Yemen
November 2, 2017

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Job Title: Logistics Expert

Code: SR-35-268

Country: Yemen

Duty Station: Sana’a and field visits

Starting date: 01/01/2018

Contract duration: 6 months – renewable

Main responsibilities and tasks

Managing INTERSOS supply chain


  • Guarantees that purchase procedures are respected, and supervises the purchasing process for the whole mission
  • Guarantees the pre-qualification of the suppliers and their evaluation/review;
  • Works in close collaboration with the log and program staff at field and capital level
  • Supports and helps the program managers to prepare their procurement plans
  • Ensures that contracts signed are in line with INTERSOS rules and regulations
  • Supervises the identification and referencing of suppliers
  • Ensures that procurement dossiers and files are complete and correctly archived


  • Supervises the shipment and delivery of materials up to their final destination
  • Coordinates with the logistics department at headquarters for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs, with special attention to ECHO/OFDA procurements for drugs, working to establish local procurement in line with DG ECHO guidelines for local procurement

Stock management:

  • Guarantees the management and monitoring of the mission’s stock, according to INTERSOS procedures and tools; He/She ensures that these procedures are known and implemented on all the mission’s bases;
  • Ensures that stocking sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and quality
  • Supervise fluxes of merchandise, makes sure that the goods received are recorded and in line with standards
  • Warehouses management: ensures that all the movements of goods are documented
  • Ensures the movement/transfer of documents is properly referenced
  • Checks stock reports on a monthly bases and performs physical inventories
  • Monthly materials stocking, inventory registry and reporting

Transportation/Fleet Management Supervision:

  • Compound Driver Timetable management
  • Production of Log Book for each vehicle
  • Daily, weekly and 5.000 km maintenance are constantly and properly done;
  • Trains drivers about check points, armed attack and transport of NON-INTERSOS staff
  • Fuel Management
  • Manages booking Passenger Tickets and Extra Luggage (UNHAS & WFP boat)
  • Manages Cargo shipment
  • Casual Worker management (up/off-loading)
  • Manages Truck shipment;
  • Transportation Coordination and Optimization
  • Log Cluster Focal Point

Asset Management Supervision:

  • Cars maintenance and logbooks, insurance documents management
  • Compound maintenance (water, sewage, fence, power generator, solar system)
  • Fuel management
  • Equipment – Laptop, Phone, Thuraya, VHF etc. (reparation management, stocking, inventory registry)
  • Networking monitoring (router devices, Wi-Fi password)

Staff Administration Supervison:

  • Compound staff management (Drivers and Guards)
  • Supervises logistics department (logs, operational risk assessment officers (ORAOs) and liaison, IT)
  • Asset Assignment management (Laptop, Phone, Thuraya, ID card, etc.)
  • Expat immigration liaison (Work permit, Passport Registration, VISA renewal)
  • Expat personal information management (Contact List, Blood type, Picture, etc.)
  • Handover management (Data backup, email folder backup)
  • Compound room plan management

Operationa Risk Managemetn overview:

  • Support to Head of Mission in compound and guesthouse risk assessment
  • Supervises 2 ORAOs and 1 liaison
  • Equipment security documentation (purchasing, transportation) management
  • Contact List updating, control and publishing (done by HR department)
  • Support the HoM review of security guidelines and CPP are available for all locations
  • Responsible for the implementation of all security rules and preparation of all security infrastructures (including safety food boxes, security rooms etc.)


  • Production of Standard Operating Procedures for all most important Logistics domains.
  • To perform any other work-related duties if applicable.

Required profile and experience


Minimum BA university degree in logistics or any related technical field

Professional experience

  • Minimum 3 years of experience in logistics (min 1 year in an INGO setting with minimum of 50 staff)
  • Prior experience working with humanitarian organizations
  • Prior work experience in complex humanitarian settings
  • Prior work experience in the Middle East is highly desirable
  • Experience working with different donors and knowledge on procurement guidelines
  • Demonstrated experience in staff supervision, local recruitment and remote management

Professional requirements

  • Excellent understanding of humanitarian principles and standards
  • Very good knowledge of Microsoft Office (including MS Word, Excel, Power-point or other presentation software, Outlook and Skype)
  • Demonstrated leadership and interpersonal skills
  • Readiness to commit and adhere to the values, mission and vision of INTERSOS


  • Excellent written and spoken English
  • Arabic would be asset (read and written)

Personal Requirements

  • Strong team spirit, comfortable in a multi-cultural environment
  • Ability to work independently
  • Ability to adapt to different environments
  • Readiness and ability to move around in Yemen
  • Practical and problem-solver
  • Ability to cope with stress, and live in environment with very basic living conditions